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Read with AI
Wherever a document comes in, the AI reads it into the form: ship certificates, crew certificates, supplier quotes and APA receipts. It fills the fields once, by itself, right after the upload; "Read with AI" reads it again. Nothing is saved until you check it and press Save.
What it does
- Ship documents: title, type, expiry date, survey due date and notes, read from the certificate PDF
- Crew certificates: title, type, certificate number, issue and expiry dates and notes
- Supplier quotes on a purchase order: unit price per line, delivery date and notes (items not quoted stay empty)
- APA receipts: date, supplier, amount, currency, category, document number and description
- After an upload it fills only the empty fields; the Read with AI button reads every field again
- A note says what it filled - you check each field against the document, then Save
Connects to
Typing certificate dates and quote prices is where mistakes creep in. Reading them from the document is faster and the expiry and survey dates that drive your alerts are read from the paper for you to check before saving.
Read with AI
Attach the PDF, the form fills itself. Real screens, demo yacht M/Y Ball.
Your documents stay yours.
Receipts, quotes, certificates and signatures are business records. They are kept like it.
A folder per vessel
Every file - certificate, quote, receipt, voucher, photo - is stored in its own vessel’s folder for its module. One vessel’s files never sit with another’s.
Private storage
Files are not public. The storage is private, so there is no open link to find or guess - reading a file is always checked against your login.
Signed links that expire
A file opens through a signed link that lasts 10 minutes, made only after the server checks that your login may see the record it belongs to. Crew permissions apply to files too; APA files only open for logins with APA access.
See Hey Captain in action.
We walk you through it on your kind of day: maintenance, crew, logs and safety.
Or write to hello@heycaptain.io