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← Read with AI · Guide

Step-by-step guide

Read with AI

Attach the document - the form fills itself. Certificates, crew certificates, supplier quotes and APA receipts. Nothing is saved until you check it and press Save.

Book a demoAbout Read with AI

About 25 seconds, with voice-over and captions. Real screens, demo yacht M/Y Ball (fictional data).

  1. Ship documents

    Documents → Add document → Upload PDF. Right after the upload the AI reads the certificate and fills the title, type, expiry date, survey due date and notes. A note says what it filled. Check them and Save: the document is listed with its expiry and survey dates, and the expiry date drives the expiring-soon warnings.

  2. Crew certificates

    On a crew member’s Crew Docs → Add Document → Upload PDF: the title, type, certificate number, issue and expiry dates and notes are read in the same way.

  3. Supplier quotes

    On a purchase order out for quotes: Enter quote → Attach quote (PDF / photo) → Read with AI. It fills the unit price per line, the delivery date and the notes. Lines the supplier did not quote are left empty for you to fill.

  4. APA receipts

    Take a photo of a receipt in the APA: the date, supplier, amount, currency, category, document number and description are read into the entry.

  5. How it fills

    • Right after an upload it runs once by itself and fills only the empty fields
    • The Read with AI button reads the document again and fills every field it finds
    • Nothing is saved until you press Save - check each field against the document first
Your data is protected

Your documents stay yours.

Receipts, quotes, certificates and signatures are business records. They are kept like it.

A folder per vessel

Every file - certificate, quote, receipt, voucher, photo - is stored in its own vessel’s folder for its module. One vessel’s files never sit with another’s.

Private storage

Files are not public. The storage is private, so there is no open link to find or guess - reading a file is always checked against your login.

Signed links that expire

A file opens through a signed link that lasts 10 minutes, made only after the server checks that your login may see the record it belongs to. Crew permissions apply to files too; APA files only open for logins with APA access.

See Hey Captain in action.

We walk you through it on your kind of day: maintenance, crew, logs and safety.

Book a demo

Or write to hello@heycaptain.io