APA

Key capabilities

What it does

• One APA per charter with its own currency, period and low-balance warning
• Accounts: bank account, cards, prepaid card and cash, each with its running balance
• Funds in, cash withdrawals and deposits, and transfers between accounts (bank to card or prepaid card) - the total stays the same, each balance moves
• Receipts: take a photo or attach a PDF; the AI reads date, supplier, amount, currency, category, document number and description into the entry - you check and save
• Foreign currency entries with the exchange rate, value shown in the APA currency
• Petty cash vouchers for tips, line handlers and taxis: amount, what for, signed with a finger by the approver and the person paid (or "refused to sign"), numbered in sequence, added to the APA by themselves, with a PDF
• Charter fuel charge: engine and generator hours from the engine log times litres per hour times the price of the last bunkering, plus tender and jet ski - confirmed by the Captain, with a fuel invoice PDF
• Reconciliation worksheet filled from the logs: engine hours, nautical miles, ports visited, dockage
• Statement summary as charter statements are laid out, spending by category, and the statement PDF; Excel and CSV export
• Crew gratuity guide on the Summary: 5, 10 and 15 % of the charter fee (your own range), shown on the statement if you choose, and gratuities received kept apart from the APA
• Top-up request drafted from the balance and the days left
• Close the APA when the charter ends (locked); reopen only by the Captain or management, with a reason in the log

Connects to

Try saying

Just ask the AI Assistant

• How much is left on the APA?
• Create a receipt: 50 EUR gratuity for the line handlers in Portofino.
• Draft a top-up request for the APA.

Anything it would change comes back as a card first. Nothing is saved until you press Approve.

Why it matters

The APA is the charterer's money and every euro has to be accounted for, usually in a spreadsheet and a shoebox of receipts. Here each receipt is read as it comes in, the accounts balance as you go, and the statement is ready on the last day.